Project Manager, Million Hearts Grant The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health. We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise. We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you. The
Improving Health Outcomes (IHO) team within AMA supports health care
organizations, physicians, care teams and the patients they serve to prevent
cardiovascular disease, with an initial focus on hypertension.
We have an opportunity at our corporate offices in Chicago for a Project Manager on our Improving Health Outcomes team. This is a hybrid position reporting into our Chicago, IL office, requiring 2 days a week in the office. As a Project Manager, provide project management for AMA IHO ensuring projects are completed
on time, within budget and within scope. Responsible for the successful
initiation, planning, day-to-day management, design, execution, monitoring,
controlling and closure of each project. Collaborate and coordinate across IHO, with
other AMA units, internal and external strategic partners and vendors to ensure
the successful development and implementation of IHO projects and initiatives. Ensure project outcomes align and enable
achievement of business goals; actively seek out user feedback with internal
and external stakeholder groups and identify opportunities to improve the
overall impact of IHO initiatives. This role is a federal award-funded position
to support three projects funded by the Centers for Disease Control and
Prevention's (CDC) Million Hearts Initiative through the CDC's National
Partners Cooperative Agreement. RESPONSIBILITIES: Project Management
- Manage multiple grant-funded complex projects with technical competency while simultaneously creating and maintaining project plans, updating status reports, and tracking and resolving issues
- Ensure requests are managed and projects are delivered on time, within budget and meet quality standards
- Actively manage the day-to-day project activities, including the project plans, timelines, deliverables and key performance measures (KPIs), tracking of contributions to unit goals
- Apply project management principles to manage the development of events, assets, tools or products
- Determine the need for project support and resources including managing any relevant vendors or collaboration partners
- Define project scopes in conjunction with stakeholders and AMA leadership, and obtain approval prior to initiating project plans
- Identify, prioritize and address gaps, as needed; identify and manage project risks, resolve issues through appropriate solutions and bring to leadership for their awareness and input
- Create and properly maintain documentation including project charters, use cases, meeting summaries, collaborator deliverables acceptance, and project change orders
- Prepare documentation, in collaboration with the AMA grant management team, to support award administration, including required reports and other award-related submissions
- Consistently utilize and contribute to improvement processes, templates and tools
Relationship Management
- Develop and maintain internal and external relationships to advance IHO initiatives; act as liaison and project lead to the project team, other IHO teams and other units
- Identify opportunities for collaboration with other key internal and external stakeholders
- Work in collaboration with other AMA departments (The Education Center, Grants Management Office, General Counsel, etc.) to ensure content, products and services are integrated and compliant with AMA standards and policies, and ensure AMA's reputation and interests are adequately protected
- Identify intersections across projects and facilitate shared definition and understanding of plan, accountabilities and timelines among internal and external stakeholders
- Evaluate stakeholder satisfaction through proactive communication and formal follow-up
- Working in a matrixed environment, create and maintain a diverse and inclusive project team environment through intentional planning, communication, and actions
May include other responsibilities as assigned
- BS or BA degree required, discipline in business, public health or health care, health education, or related field preferred.
- Minimum 5+ years' professional experience in project management, planning and execution or equivalent skills. Project management professional certification preferred.
- Experience managing projects under a federal award/grant preferred.
- Ability to communicate and express concepts to technical and non-technical stakeholders required.
- Must possess excellent verbal and written communications skills, including the ability to convey complex ideas in writing, proven ability to produce clear written reports, and deliver effective presentations; experience presenting in a large group setting preferred.
- Demonstrated ability to effectively manage and execute multiple projects, to achieve project deliverables with a strong track record of high quality and on time completion; able to handle ambiguity and adapt effectively to changing circumstances.
- Demonstrated ability to work in a team setting, as well as independently.
- Polished interpersonal, consensus-building and negotiation skills; experience establishing and maintaining matrixed relationships with leaders and colleagues
- Experience in vendor management and contracting, including negotiating and evaluating.
- Proficiency in Microsoft Office suite of products (Word, Excel, Access, PowerPoint, SharePoint, and Outlook) and experience with project tracking software (e.g. Microsoft Project) required
The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago. The salary range for this position is $80,000-$106,000. This is
the lowest to highest salary we believe we would pay for this role at the time
of this posting. An employee's pay within the salary range will be determined
by a variety of factors including but not limited to business consideration,
geographical location, and internal equity, as well as candidate
qualifications, such as skills, education, and experience. Employees are also eligible to participate in a
bonus plan. To learn more about the American Medical
Association's benefits offerings, please
click here. We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status. THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION |
American Medical Association
Jan 08, 2025