Administrative Assistant

PULLMAN is currently recruiting for the position of an Administrative Assistant based out of our Philly office in Swedesboro, NJ. In this position you will be an essential part of assisting the division's daily operations with accountability for travel coordination, accounts payable, data entry, electronic document control and overall division administrative responsibilities.

The successful candidate will also be responsible for:

• Working cross functionally to support administrative operations in various systems including Salesforce and Procore
• Maintaining common work areas including meeting and break rooms
• Training on payroll processing and accounts payable procedures
• Assisting with event planning by setting up the office or making external arrangements
• Ordering supplies for office, safety and operational divisions
• Assisting with new hire processing
• Assisting with equipment tracking
• Participating in appropriate team meetings
• All other duties not listed shall be assigned upon employment and growth in the position

Candidates who meet the following criteria may be considered for this position:

• Minimum High School Diploma
• 2+ years of previous administration experience
• Strong proficiency in Microsoft Office Suite (MS Word, MS Excel and MS Outlook essential) to create, respond to inquiries and develop and maintain spreadsheets for various operational tasks.
• Comfortable learning new software programs
• Experienced with AP/AR and payroll
• Excellent written and verbal communication skills, as well as strong interpersonal skills
• Strong organizational and time-management skills
• Flexible, skilled at multi-tasking and detail-oriented
• Preference given to those experienced working with Unions
• Preference given to those who have or are open to obtaining Notary License

Our ideal candidate is an innovative individual who can work effectively in a highly collaborative, team-based environment; can set goals and expectations; is approachable, empathetic and outgoing; can quickly gain trust and respect; and is able to establish and maintain relationships.

PULLMAN is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays, vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.

EOE/M/F/D/V