Administrative Assistant

IPG Health
parental leave
United States, New York, New York
100 West 33rd Street (Show on map)
Dec 30, 2024
Job Description About the Job As an Administrative Assistant, you'll provide top-notch support to senior managers and teams. You'll expertly manage travel, coordinate meetings, and ensure seamless operations, while building strong relationships with external partners. Your organizational skills and attention to detail will keep our teams running efficiently. A Day in the Life Provide comprehensive administrative support, including copying, filing, ordering supplies, and preparing presentation materials. Manage travel arrangements, expense reports, and receipts for senior managers, utilizing Concur and Omaha Processing Center. Coordinate logistics for on-site client and internal meetings, including conference room bookings, catering, IT support, and guest registrations. Offer calendar support for senior leaders, scheduling meetings, sending invites, and coordinating with client counterparts. Maintain organizational resources, including team/client rosters, org charts, PowerPoint presentations, and Excel spreadsheets, while providing backup administrative support and ensuring seamless day-to-day operations. What You Will Need 2+ years of administrative support experience. Excellent communication and interpersonal skills, interacting professionally with agency staff and clients, and building strong relationships. Proficiency in Microsoft Office Suite, Concur Travel and Expense management, and virtual meeting platforms (Teams, Zoom, GoToMeeting, WebEx). Strong multitasking, problem-solving, and organizational skills, prioritizing tasks and delivering results in a fast-paced environment. Demonstrated flexibility, adaptability, and innovative thinking. Detail-oriented approach, providing exceptional internal and external service, with strong time management, follow-up, and follow-through skills. Our Global Benefits My Time Off (MTO) - our flexible approach to time off that allows you to take the time you need and enjoy it! Career Progression - we offer personalized development opportunities and clear career pathways. Health and wellbeing programs that provide you access to different services and offerings to prioritize your health. Company Savings Plans to help you plan for the future. Parental Leave benefits for all new parents. Salary $50,000.00 - $75,000.00 annually. The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee's/applicant's background, pertinent experience, and qualifications. About the Agency https://prohealthmeded.com/ Part of the IPG Health network, ProHealth is your next-generation medical communications agency partner, focusing on creative educational design, omnichannel engagement, and changing entrenched behaviors. We believe that when the why is clear, the how is easy. That's why our work is built upon a foundation of insights that informs everything we do-from content development to tactical ideation to building strong client relationships. But without action, the greatest insights will have no impact. That's why ProHealth moves at-and beyond-the speed of business with an unparalleled ability to Get. Things. Done. For U.S. Job Seekers It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.