Administrative Assistant - Civil Construction

We are looking to hire anAdministrative Assistant for our Civil group in St. Louis, MO. This position will provide high-level administrative and organizational support to the Vice President in a dynamic civil construction environment. Ensure efficient office operations, assist in project management tasks, and facilitate communication between internal teams and external stakeholders.

Primary Responsibilities

• Manage the VP's calendar, schedule appointments, and coordinate meetings.
• Draft, edit, and format correspondence, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
• Support strategic planning meeting process with VP and maintain scorecard.
• Organize and maintain digital and physical files for contracts, project documents, and compliance records.
• Screen and route phone calls, emails, and inquiries.
• Coordinate travel arrangements and expense reporting for the VP.
• Prepare and distribute meeting agendas, minutes, and action plans.
• Generate data-driven reports using Excel, including charts and pivot tables for project analysis.
• Maintain records of union agreements, grievances, and meeting minutes.
• Assist in scheduling and organizing labor-management meetings, including preparation of supporting materials.
• Ensure compliance with collective bargaining agreements and company policies.

Minimum Qualifications

• Highschool Diploma plus a minimum of two years of experience supporting similar primary responsibilities.
• Advanced in Microsoft Office products.
• Ability to review and understand PDF documentation.
• Timberline & Salesforce experience a plus.

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