Office Services Associate

Responsibilities:

• Sorts and delivers incoming mail by department and/or employee to ensure timely distribution
• Sorts and delivers interdepartmental mail including notices and memoranda.
• Picks up departmental mail.
• Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine.
• Processes and weighs outgoing mail.
• Maintains records of receipt, mailing dates, and other required information.
• Replenishes postage on the postage meter as needed.
• Stocks supplies needed for the mailroom.
• Performs other related duties as assigned.
• Drive mailroom vehicle to and from post office and other nearby campuses
• Manage mailroom email inbox
• Cleans conference rooms, break rooms and huddle rooms.
• Assist with event set ups and break downs.
• Walk through building to notate damages or fixes and/or identify areas of improvement for the client.

Qualifications:

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  Required Skills/Abilities:
  Excellent managerial skills.
  Excellent communication skills.
  Thorough understanding of U.S. postal regulations.
  Ability to prioritize, plan, and organize work.
  Ability to use or learn to use mail center equipment and software.
  Fast and efficient with event set ups and breakdowns.

  
  
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  Education and Experience:
  At least 1 year of related experience, or equivalent combination of training, education, and experience to provide necessary knowledge and abilities.

  
  
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  Physical Requirements:
  Must be able to lift, push, pull, carry, and move items weighing over 50 pounds. Sorts and delivers incoming mail by department and/or employee to ensure timely distribution.
  Sorts and delivers interdepartmental mail including notices and memoranda.
  Picks up departmental mail.
  Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine.
  Processes and weighs outgoing mail.
  Maintains records of receipt, mailing dates, and other required information.
  Replenishes postage on the postage meter as needed.
  Stocks supplies needed for the Mailroom.
  Manage mailroom email inbox
  Assist with Event Coordination and set-ups as assigned.
  Stocks supplies needed for the mailroom pantries and breakrooms. This includes cups, plates, coffee, plastic, silverware and etc,.
  Performs other related duties as assigned.