Administrative Assistant

This position supports the Director of Engineering as well as the Engineering team with administrative functions.

• Supports director of Engineer with special administrative projects, Outlook scheduling, staff commitments and deadline tracking, document retention, and calendar management.
• Codes invoices in PeopleSoft and routes to appropriate Project Manager for payment approval.
• Assists with compiling and developing quarterly updates to the Engineering departmental budget and monthly variance reports.
• Coordinates meetings, conference calls, teambuilding events and in-house vendor luncheon presentations.
• Arranges travel accommodations, manages P-Cards and expense reports for the Engineering team.
• Prepares routine correspondences.
• Performs clerical duties such as filing, typing, ordering office supplies, copying, faxing and distributing mail.
• Performs general clerical duties.
• Assists other Administrative Assistants throughout the company as needed.

• Administrative background with 3-5+ years of experience.
• An associate degree or higher is a plus.
• Knowledge of energy industry practices and terminology.
• Ability to handle sensitive and confidential information with extreme professionalism and discretion.
• Advanced knowledge of full Microsoft Office package (Word, Excel, PowerPoint, and Outlook).
• Knowledge of Microsoft SharePoint is preferred.
• Ability to consistently deliver superior customer service to internal and external contacts.
• Initiative to handle issues as they arise and to embrace new job functions.
• Strong flexibility, time management and organizational skills.
• Flexibility of working schedule including working overtime to complete special projects and to meet departmental deadlines.
• Ability to multi-task and work with a sense of urgency.
• Excellent verbal and written communication skills with ability to communicate with all levels (senior/middle management, Board of Directors, field employees, etc.).
• Excellent record keeping skills.