Administrative Project Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

HDR is currently in need of an Administrative Project Coordinator to directly support our growing Water Business Group
within the PA/OH/WV Area. This role provides essential daily project administration and coordination support to our
growing team which allows the entire team to be more efficient overall in the delivery of our program.
In the role of Administrative Project Coordinator, we will count on you to:

- Provide high-level administrative project support to technical staff and project managers across multiple disciplines
- Participate and facilitate remote collaboration including conference calls and online meetings
- Assist with budgeting, planning, tracking spending, and developing spending projections
- Analyze accounting information, develop trend analyses and develop methods for presenting this information
- Monitor, track, and file large amounts of electronic documentation
- Assist in the management, upkeep, and distribution of project schedules
- Provide support in the local Quality Program by documenting the performance of Management and QC Reviews,
generating and updating the relevant QA/QC documentation
- Assisting with the development and maintenance of the project filing structure
- Apply company quality assurance guidelines and procedures for project document management
- Copy and/or scan project-related documents in-house and coordinate sending out larger jobs
- Assist with project guides, project reviews, project invoices, and expense reports as needed
- Compose, type, format, proofread, edit and organize documents, reports, specifications, and correspondence
- Create and maintain paper and electronic files
- Coordinate meetings and assist with presentations
- Perform other duties as needed
- Archiving closed projects
- Occasional travel

Preferred Qualifications

- Previous Architecture/Engineering industry experience

- Experience with document management software (e.g. Bentley ProjectWise, E-builder, Document Express) - Experience with additional software (Microsoft Project or other scheduling software) Minimum 1-year

- Local Candidates Preferred