AP Administrator

Vaco
$24.00 - $26.00 / hr
United States, Ohio, Cincinnati
Nov 20, 2024
JOB DESCRIPTION Summary:The Accounts Payable Coordinator is responsible for compiling and maintaining accounts payable records. Essential Functions: Maintains vendor files. Responsible for ensuring we have all necessary information to set up new vendors in accordance with company policy. Reviews all invoices, check requests, and expense reports for appropriate documentation, coding, and approval prior to payment. Data entry necessary to prepare invoices for payment. Matches invoices to payments, obtains all signatures for checks, and distributes payments accordingly. Acts as a liaison between the corporate office and all company locations regarding vendor invoices and payments. Answers all vendor inquiries. Runs corporate credit card reports, reviews receipts and coding for entry to general ledger. Reconciles vendor statements and payments. Responsibilities also include researching and correcting discrepancies. Prepares analysis of accounts, as required. Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files. Assists in monthly closings and reconciliations. Prepares, processes, and distributes 1099's to appropriate vendors. Traits: Deadline oriented- ensures timely payment of expenses and payables. Detail oriented- ensures work is performed with accuracy and precision. Organizational skills- possesses superior organizational skills so that order is maintained across multiple companies and work is easily transferred and understandable to peers, the Controller, and outside auditors. Judgment- possesses good judgment and "business mature" decision-making skills. Customer-service oriented- ensures that the needs of both our customers and our vendors are met. Attitude- exemplifies troubleshooting, teamwork, and a spirit that strives to exceed expectations. They should exude a "do whatever it takes" attitude, helping wherever needed. Communication Skills- excellent interpersonal and communication skills. Essential Skills and Experience: * High school diploma or general education degree (GED). * Minimum of three years of full cycle accounts payable experience. * Computer proficiency: experience with accounting systems and highly skillful in Excel. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.