Administrative Coordinator - Chemistry

The Department of Chemistry at Tufts University provides a supportive environment for undergraduate students, graduate students, and postdoctoral scholars to learn fundamentals, explore exciting topics in modern chemistry, and participate in cutting-edge research. The Department of Chemistry has garnered worldwide recognition as a leader in teaching and research. We offer students the facilities and research opportunities of a top-tier research institution, while retaining the student-centered training focus of a smaller institution.

Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. The Administrative Coordinator will handle complex and confidential situations and requests and serve in a highly visible capacity as a resource for the department with students, staff, faculty, and other constituents. The Coordinator will:

• Enter the payroll for hourly staff, undergraduate students, and temporary workers.
• Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems, and preparing reimbursements.
• Work with faculty to layout content to upload to our department website and digital lobby display.
• Plan and coordinate meetings and special events, including contacting speakers, ordering lunch, and coordinating support for speakers and presenters.
• May also coordinate programs and/or projects for the department.
  

Basic Requirements:

• Knowledge and skills as typically acquired by a high school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience.
• Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet, and database knowledge
• Bookkeeping or accounting knowledge and excellent organizational and interpersonal skills
• Very strong computer skills, ability, and willingness to learn multiple new software programs and systems
• Website experience

Preferred Qualifications:

• Prior grant experience
• Strong accounting skills
• Experience with web design software
• Advanced knowledge of Adobe Professional
• Database design, creation and maintenance experience

Special Work Schedule Requirements:

This is a hybrid position expected to be on campus at least 3-4 days each week.