Business Manager II

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 13, 2024

Posting Details

Posting Number	S12906P
Working Title	Business Manager II
Department	FACS-Textiles,Merch&Interiors
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday - Friday, 8am - 5pm
Advertised Salary	Commensurate with Experience
Posting Date	11/12/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	01/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Business Operations Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Three to five years of financial office experience preferred. Three to five years working in web-based financial system preferred. Proficient user in Excel and Word preferred.
Position Summary	The Business Manager II position is the primary financial support for the Department of Textiles, Merchandising and Interiors. This position is responsible for managing the daily financial, payroll, and reporting for the department. This includes accounts payable, accounts receivable, payroll, financial reporting, grants management and study away oversight. Responsibilities also include, but are not limited to, providing budget development, budget management, strategic planning, implementing processes and procedures, and troubleshooting financial and payroll issues working closely with the Department Head. This role also works closely with the College's Office of Finance and Human Resources ( OFHR).
Knowledge, Skills, Abilities and/or Competencies	Knowledge of UGA's financial, budgeting and payroll practices, policies and procedures. Knowledge of Foundation policies and procedures. Knowledge of Sponsored Projects Administration preferred. Experience in accounting processes including account receivables, account payables, journal entries and general ledger analysis and reconciliation, and performing various payroll transactions. Experience with UGA Systems: UGAmart, OneUSG Connect, UGA Financial Management and UGA Budget Management System. Knowledge of Microsoft Suite (Excel, Word, PowerPoint, Outlook) Office365 and MS Teams. Ability to work in dynamic work environment to efficiently multi-task, handle interruptions and meet accounting deadlines. Ability to interpret data, process information and report important fiscal matters to Department Head and Chief Business Officer. Ability to communication effectively written and orally and with confidentially as needed. Strong organizational skills with emphasis on accuracy and attention to detail. -Dependable and work well independently as well as in a team. Ability to keep confidential information. Ability to establish and maintain effective working relationships with faculty, staff, students and the public. *Attendance and punctuality are essential to the proper performance of the position.
Physical Demands	Normal working conditions for an office environment including concentrated periods of focus for projects and tasks.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Day-to-Day Fiscal Management

Serve as primary processor and approver overseeing all of the payroll and financial (accounts receivable, accounts payable, procurement) transactions for the Department.
Department-level reporting and analysis with a focus on providing information to support the daily operations.
Interpret and explain fiscal and payroll policies, procedures, standards and compliance.
Trouble shooting, review of transactions, reconciling differences, preparing adjusting entries, ensure compliance with UGA Policies and procedures.
Functional knowledge and ability to use multiple primary systems are utilized such as Financial Management, Budget Management, OneUSG Connect, and UGAmart.
Work with Department Graduate Coordinator and Assistant to the Graduate Coordinator to ensure effort and funding related to Graduate Assistantships are accurate.
Responsible for approving transactions, preparing financial reports, providing financial counsel and customer service for department faculty and staff.
Ensure timely processing of transactions within HR/Payroll deadlines.

Percentage of time

Duties/Responsibilities

Financial Reporting, Strategic Planning and Projections

Provide monthly financial reporting monthly to the Department Head and CBO, and as requested.
Routine review of department accounts to ensure appropriate usage of funds, and submit corrective transactions as needed.
Provide department level projections and commitments to the Department Head to assist with decision making.
Annual internal budget development process meeting all applicable deadlines for the College and providing input to the Business and Finance Office.
Work with Department Head to survey operations to ascertain fiscal needs and to recommend, develop, and/or maintain solutions to financial challenges.

Percentage of time

Duties/Responsibilities	*Grants Management* Work with PI to submit financial account modification requests to Post Award Grants Manager. Coordinate with College Pre Award and Post Award Grant Manager(s) to ensure proper usage of funds and allocations for payroll are set up properly. Ensure compliance with Grant guidelines for allowable expenditures. Provide monthly reporting and financial assists to Department.
Percentage of time	15

Duties/Responsibilities	*Study Away* Work with Program Director to setup budget, manage and setup funding, submit purchase orders and payments, and communicate to OGE. Ensure compliance with OGE guidelines. Monitor spending and providing reporting as well as help with closeout of programs.
Percentage of time	5

Duties/Responsibilities	*Professional Engagement & Development* Support efforts for engaging, learning and developing position including attending any department, college or university trainings or meetings for these purposes. Engaging in an annual goal setting plan during annual performance evaluation and any additional efforts to realize this function of role.
Percentage of time	10