Donor Relations Coordinator (ALUMNI EXTERNAL REL SPEC 2)

Job Summary

Under the direction of the Assistant Director of Outreach and Engagement, provides analytical and administrative program support to further engage donors with UC Davis and the specific academic area(s) they support. Coordinates university-wide programs, events and initiatives that enhance and strengthen UC Davis' relationship with its supporters, and compliment donor relations efforts implemented within the colleges, schools and units. Coordinates ongoing activities and communications within donor relations including local and regional event support as well as departmental calendar management. Tracks selected mailings to key donor audiences and processes data. Uses database to gather relevant details to personalize donor communications and event details. Assists with complex data functions, including generating queries; extracting, manipulating, filtering and merging data; and transitioning data between multiple software programs. Evaluates and interprets analytical, statistical and financial data. In collaboration with Advancement Services, helps design customized reports to track donor activity and donor relations initiatives. Helps design, implement and enhance infrastructure to increase overall donor relations program effectiveness and efficiency. Updates donor records with actions, activities, contact reports and other information as appropriate. Responds to donor inquiries and requests in timely manner. Special projects or other duties as assigned.

Apply By Date November 25, 2024 at 11:59pm

Minimum Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• Experience creating, managing, and tracking/monitoring budgets. Experience generating reports that inform future business decisions.
• Advanced computer skills (Word, Excel, Access, Outlook, PowerPoint, etc.) to produce complex spreadsheets and reports. Extract, manipulate, lter and merge data, database management, create presentations, project calendars, correspondence and detailed brieng materials.
• Advanced writing, editing, and proofreading skills to draft, review and edit sensitive correspondence, briengs, reports, and other written materials that reect the high standards and professionalism of an executive oce; experience editing copy for correct grammar, spelling and punctuation.
• Written, oral & interpersonal communication skills and political acumen to handle sensitive or dicult situations diplomatically. Skills to communicate directly with donors and to interact with stakeholders with discretion.

Preferred Qualifications

• Experience participating in major fundraising efforts, ideally a major comprehensive campaign, in a college, university, non-prot organization, or other large complex institution; or knowledge of development with event stewardship focused responsibilities.
• Experience managing projects in a fast-paced environment with competing demands, including skills to strategically implement successful event plans, collaborate and follow-up with others to ensure project deadlines are met.
• Experience using Advance/AIS, the campus donor and prospect-tracking database and other development tools such as Reeher, Michelangelo, MyTravel, DaFis.
• Awareness, knowledge, and skill in applying diversity, equity and inclusion to one's work. A profound belief in the value of a diverse and safe workforce and a commitment to achieve this goal through collaboration and team building, working cooperatively with a diverse group of department and campus constituencies.

Key Responsibilities

• 60% - Event Administrative Support, Analytical Support, and Administration Management
• 40% - Data Management, Analysis, and Reporting
  
  

Department Overview

Development & Alumni Relations (DEVAR) provides leadership in building enduring public trust, understanding, and support for UC Davis and its mission of teaching, research, and public service. DEVAR provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs that support the university's highest priorities and initiatives.

UC Davis' Office of University Development provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs including campaign related priorities.

POSITION INFORMATION

• Salary or Pay Range: $56000/yr. - $99400/yr.
• Departmental Budgeted Pay Range: $58,380.48/yr. - $71,346.96/yr.
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 19
• UC Job Title: ALUMNI EXTERNAL REL SPEC 2
• Number of Positions: 1
• Appointment Type: Staff: Contract - End date June 30, 2025
• Percentage of Time: 100% - Fixed
• Shift Hours: M-F 8am-5pm
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• H1-B Eligible: No
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work). This position is based in Davis, CA and may be eligible for flexible work arrangements, including a hybrid schedule.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Initially, the position will be in-office for the first 90-days, followed by a hybrid schedule of three days in the office and two days remote, except on event or travel days. Work occasional weekend and evening engagements as well as regional travel. Overtime may be required during peak periods. The division of Development and Alumni Relations (DEVAR) embraces and values diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgment of historical and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

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