RESEARCH ADMINISTRATOR 2 (HYBRID) - 131402

• This position is open until filled. First Review Date 8/16/24.

Founded in 1965, the Department of Psychology at UCSD is one of the premier experimental psychology departments in the country. Currently, there are 31 faculty, 20 researchers and postdocs, 30 staff members, 1700 undergraduate students, and 73 graduate students. The department has over 35 active federal contracts/grants and annual expenditures total over $10 million across federal, state, and gift funds.

This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.

The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, includingcompliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

The Department of Psychology is willing to train candidates with fiscal or research backgrounds who are new to research administration. We offer flexible work schedules (as allowed), and our administrative staff currently works a hybrid schedule of two days onsite and three days remote each week (subject to change based on campus rules/conditions). If you enjoy learning new skills and are interested in cross-training or optimizing administrative functions, consider joining our team.

• Overtime and weekends may be required.

• Please submit a cover letter along with a resume for a complete application.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Demonstrated experience with Google Suites.

• Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness. Familiarity with common sponsored award mechanisms.

• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage a high volume of transactions. Working knowledge of finance policies, practices and systems.

• Ability to perform moderately complex financial analysis and customized reporting. Ability to work in a fast paced environment with overlapping deadlines and short lead times, maintaining a high degree of accuracy. Ability to prioritize job functions to meet deadlines and ensure smooth work flow.

• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Ability to write accurate and detailed correspondence, reports, and documentation of department procedures.

• Maintains current knowledge of compliance regulations in all areas of research administration. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Ability to develop and maintain filing systems.

• Skill to anticipate and/or solve problems using innovative approaches, techniques, and procedures. Provide efficient and responsive services.

• Interpret policies and procedures and apply them to routine as well as unique and complex situations. Analyze and interpret changes on University policy to determine effect on processes and make recommendations on implementation of changes to management.

• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment. Ability to exercise discretion and maintain a high level of confidentiality.

• Ability to manage (tracking, disbursing, reconciling) cash funds.

• Job offer is contingent on clear Background Check.

• This position falls under CANRA requirements: duties require direct contact with individuals under the age of 18.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace