Academic Assistant

Orthopaedic Surgery

Full Time

82131BR

Job Summary

Under general supervision, working independently, this position is responsible for the complete coordination of the academic offices for the Orthopaedic Pediatric Services within the UCSF Department of Orthopaedic Surgery primarily at the East Bay site and minimally at the Mission Bay site. The incumbent plays a significant, proactive, and creative role to facilitate and expedite the integration, communication, and coordination of all information and activities related to the Pediatric Division while supporting seven full-time faculty, clinical fellows, and residents associated with the services and programs supported within Pediatrics. The position also handles special projects for both the Chief of Service and the Department Chief Administrative Officer as needed.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 - $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Orthopaedic Surgery at UCSF provides expert treatment for all aspects of musculoskeletal injuries including inpatient and outpatient surgical care, rehabilitation, and orthotics and prosthetics. This position will be split primarily between the Orthopaedic Oncology and Orthotics and Prosthetics Sections of the Departments. Our physicians have specific training and experience in a broad range of othopaedic specialties such as sports medicine, trauma, joint replacement, pediatrics, oncology, spine, shoulder and elbow, foot and ankle, and hand. The Department is internationally recognized for its work in patient care, education, and research. Our basic and translational research programs focus on cartilage and disc regeneration, fracture healing, molecular and stem cell biology, bioengineering, and musculoskeletal development.

Required Qualifications

• High school graduation or GED and four years of related administrative /executive experience; or an equivalent combination of education and experience.
• Experience with preparation of technical manuscripts, abstracts, protocols, consent forms, reports, applications and CV's.
• Excellent interpersonal and oral and written communication skills.
• Demonstrated experience with copy-editing and proof-reading.
• Demonstrated ability to handle a variety of tasks with a high degree of accuracy (multi-tasking) and ability to set priorities when confronted with competing requests.
• Ability to meet tight deadlines and last-minute requests efficiently and accurately.
• Demonstrated ability to take initiative and follow through, with good resources finding skills.
• Strong knowledge of MS Office (including Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; and WordPress for HTML.
• Demonstrated record of reliability and excellent attendance.
• Demonstrated experience and a high skill level related to confidentiality, discretion, and good judgment.
• Demonstrated experience supporting C suite level executive including calendaring and scheduling meetings, phone conferences.
• Demonstrated ability to interact effectively with wide range of executives/faculty, staff, trainees, campus, and community representatives, sometimes under pressure, remaining proactive, resourceful, professional and efficient.
• Demonstrated experience making travel arrangements including air, conference, hotel, car reservations and processing expense reimbursements.

Preferred Qualifications

• Knowledge of UC Accounting practices, purchasing and reimbursement.
• Basic knowledge of scientific and medical terminology.
• Proven grants management experience.
• Experience working in an academic environment; knowledge of UCSF CME course conference process, ability to assist CME office with course attendance sign-in, collecting presentations and accumulating them into an electronic syllabus per CME guidelines.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

Oakland, CA, San Francisco, CA

Campus

Benioff Children's Hospital, Mission Bay (SF), Parnassus Heights (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday 8:00am-5:00pm